Cloud storage provides many benefits over local storage and is the direction the future is headed. With it you can access files from any location on any device, are better backed up with redundant systems and hardware, and it is more secure than your home network. Some people are 100% in the cloud while others only use it as a backup. Either way, if you are not taking advantage of the cloud then you are possibly at risk and certainly behind the eight ball.
Before you begin you must formulate a plan that works for you and that you are comfortable using. If someone else sets it up and you do not understand how and why things work the way they work you are in trouble. If this is your first step towards cloud storage I recommend that you first use it as a backup to your physical local data. This will give you peace of mind and allow you to interact with the cloud to gain a comfort level while still being able to work in a familiar way with your local data.
Remember to set up a solution that you can manage! I prefer saving to the cloud manually, but you may want an automatic solution to set it and forget it. My files are spread across multiple services to take advantage of the different services' strengths. If that is to much for you to track then keep everything in one spot. One final recommendation before we look at some options; be sure to backup your cloud data with another cloud service to always have two copies.
Service Name | - CX |
|
| Free Storage | - 10 GB, up to 6 GB more for referring |
| Paid Storage | - Starting at $4.99/month for 25 GB |
| File Size Limit | - None |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes |
| Mobile App | - iOS, Android |
| File Sharing | - Yes |
| Other Features | - Collaboration |
| Service Name | - Google Drive |
|
| Free Storage | - 5 GB |
| Paid Storage | - Starting at $2.49/month for 25 GB |
| File Size Limit | - 10 GB |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes |
| Mobile App | - Android |
| File Sharing | - Yes |
| Other Feature | - Collaboration |
Service Name | - SugarSync |
|
| Free Storage | - 5 GB |
| Paid Storage | - Starting at $4.99/month for 30 GB |
| File Size Limit | - None |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes (enhanced) |
| Mobile App | - Android, iOS, BBerry, Windows, Symbian |
| File Sharing | - Yes |
| Other Feature | - Outlook Plugin |
Service Name | - Dropbox |
|
| Free Storage | - 2 GB, up to 16 GB more for referring |
| Paid Storage | - Starting at $9.99/month for 50 GB |
| File Size Limit | - 2 GB |
| Desktop App | - Windows, Mac, Linux |
| Sync Option | - Yes |
| Mobile App | - Android, iOS, BlackBerry |
| File Sharing | - Yes |
Service Name | - Box |
|
| Free Storage | - 5 GB |
| Paid Storage | - Starting at $9.99/month for 25 GB |
| File Size Limit | - 100 MB |
| Desktop App | - No |
| Sync Option | - Yes |
| Mobile App | - Android, iOS |
| File Sharing | - Yes |
| Other Feature | - Upload by email |
Service Name | - SkyDrive |
|
| Free Storage | - 7 GB |
| Paid Storage | - Starting at $10.00/month for 20 GB |
| File Size Limit | - 2 GB |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes |
| Mobile App | - Android, iOS, Windows |
| File Sharing | - Yes |
| Other Feature | - Office Web Apps |
Service Name | - Mozy Stash |
|
| Free Storage | - 2 GB, plus 256 MB for each referral |
| Paid Storage | - Starting at $5.99/month for 50 GB |
| File Size Limit | - None |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes |
| Mobile App | - Android, iOS |
| File Sharing | - No |
Service Name | - iCloud |
|
| Free Storage | - 5 GB |
| Paid Storage | - Starting at $20.00/year for 10 GB |
| File Size Limit | - Unkown |
| Desktop App | - Mac (OS X Lion) |
| Sync Option | - Yes |
| Mobile App | - iOS 5 |
| File Sharing | - No |
Service Name | - HiDrive |
|
| Free Storage | - 5 GB, plus 5 GB for referring ten people |
| Paid Storage | - Starting at 9.90 €/year for 100 GB |
| File Size Limit | - 2 GB |
| Desktop App | - Windows, Mac |
| Sync Option | - Yes |
| Mobile App | - Android, iOS, Windows |
| File Sharing | - Yes |
| Other Feature | - Third party uploading |
Service Name | - Google Music |
|
| Free Storage | - 20,000 Songs (maximum 300MB per song) |
| Paid Storage | - Not available |
| File Size Limit | - N/A |
| Desktop App | - Windows, Mac, Linux |
| Sync Option | - Yes |
| Mobile App | - Android |
| File Sharing | - No |
Although the last item is not a traditional cloud service I included it to make you think outside the box. You can also use Picasa to get 1GB free photo storage and online email services provide a lot of free space.
As a side note and personal recommendation, if you have more than one device a nice set up for your local data is to store nothing on your individual machines. I have a single external hard drive connected to my router so that all computers on the network can access it. This way all my files are in one location to make organization and cleanup easier. I then have another external hard drive to protect against hardware failure that is connected once a month to do a 1-to-1 copy (no compression) of the primary drive that is stored un-networked and unplugged for a backup. In a perfect world the backup should be at another physical location, but it is a hassle for me. In the event of an emergency this setup allows me to grab just a single drive to save my entire digital life. Of course that only works if I am home, if not, the cloud is there to save me.
Enjoy saving and working in the cloud. If you have any questions feel free to ask in the comments section below. Once you are set up, or if you are already, let everyone know what services you use or recommended below.
nice tips. thanks for this.
ReplyDeleteThank you so much for featuring CX on your list, Dain! Our collaboration features, including groups, chat and social network sharing, really make CX great cloud storage especially for people who want to work together or share their documents. We also just launched our small business suite with 1TB of storage for free for the first 30 days. We'd LOVE to hear what you think of it, Dain! http://bizcloud.cx.com Thanks again so much!
ReplyDeleteHey Dain, thanks for sharing on Flowsee.com! We hope to read more interesting articles from you in the next days!
ReplyDeleteGreat article.
ReplyDeleteOne more tip- if you're using multiple cloud based services, try adding them all to a single platform app that will make the log in process much easier (you simply log in once and see them all).
Cheers.
Which app do you use for that?
DeleteI'm using Cloudkafe.
DeleteGood list of all the cloud storage services. It is good to know about all these recommendation and tips you have listed out here. Thanks.
ReplyDeletei/m using 4sync
ReplyDeleteI wonder if icloud and drive can be used simultaneously--and effectively--for document archiving. They got great features, so I hope they can be used together.
ReplyDelete